This setup is managed by the Super Admin on behalf of the company.
Prerequisites
Before assigning payers, users must first be added as Invoice Contacts and have a payment method added to their account. Please contact support@valota.live if you have questions about this step.
How to separate costs using Invoice contacs
Step 1 – Add Invoice Contacts
Go to My Company → Company and add the users who will receive and be responsible for invoices — per company, business unit, or location.
Invoice contacts are Admin users responsible for receiving invoices — either for the whole company, a specific business unit, or a location.
Step 2 – Assign Payers to Business Units
Go to My Company → Organization and for each relevant business unit:
Set Paid for to Yes (a).
Assign the appropriate Payer (b) from your invoice contacts.
How it works
Configuration | Result |
Paid for = Yes + Payer assigned | Costs routed to the assigned payer's invoice |
Paid for = Yes + No Payer assigned | Costs routed to the default invoice contact, visible on the My Company | Company page. |
⚠️ A user cannot be assigned as a Payer unless they have already been added as an Invoice Contact in Step 1.