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MS PowerPoint app - Digital Signage Content made easy with PowerPoint
MS PowerPoint app - Digital Signage Content made easy with PowerPoint

Integrate your Digital Signage Displays with Microsoft 365 PowerPoint

Katariina avatar
Written by Katariina
Updated over a week ago

Valotalive has a built-in integration with Microsoft 365 PowerPoint. With this you can get your display to follow your updates on the PowerPoint directly from OneDrive. The application can be activated in Valotalive dashboard with a few clicks.

App main features

✔ Secure authentication with Azure AD credentials

✔ PowerPoint files are easy to pick with OneDrive file picker

✔ Your Valotalive PowerPoint application will display your slides as they are

✔ Any updates on PowerPoint presentation will be updated to the displays within a short lead time

App settings

✔ One application in Valotalive is paired with one PowerPoint file

✔ Activate as many apps in Valotalive as you like to target different content on different screens

✔ Set a display time for pages, i.e 10 seconds

✔ Choose to display page numbers (optional)

MS PowerPoint app - Activate and use

Easiest way for activating a content App is from Valotalive Dashboard. Just click the icon of the content you wish to activate and proceed. More detailed info of the first steps can be found here:

Settings on the Apps' Configuration tab

  1. Theme

    Theme does not play a role in the PowerPoint app:
    Valotalive PowerPoint app takes screenshots of individual presentation pages and shows contents the same way it is on the presentation.

  2. Authorize using OAuth2 Authorization

  3. Choose your PowerPoint file

    OneDrive file picker is accessible after authentication. This allows you to choose the right file to display.

    Valotalive PowerPoint App with secure authentication – choose your file from OneDrive

    Need admin approval?

    If you run into problems when authentication please check the instructions on User Consent & Admin Approval and other tips how to setup MS Azure from these articles:

  4. SHOW ADVANCED settings

    1. Seconds per item

      How many seconds each page is shown on one (1) show cycle.

      Best practice is between 10-20 seconds.

    2. Show page numbers

      With multiple page presentation this setting shows page numbers:
      page number /number of pages

    3. Expand to full screen

      Removes margins to maximize the size of the image on the screen.

  5. Rename the App

    Rename the app by clicking the name on top of the page.

    The best practice is to name the App to match the selected data source, in this case the name of the Powerpoint presentation you are pulling information from.

Complete the work by adding the app to a flow or directly to a display.

The MS PowerPoint App will take screenshots of the presentations every 15 minutes showing the screenshots on the displays.

Pro tip!

Create two PowerPoint presentations of the same topic prevents unfinished presentations from ending up on the displays. Valotalive will pull any changes to displays in 15 minute cycles.

  • “Presentation_EDIT.pptx” for editing and

  • “Presentation_LIVE.pptx” for the displays, ie. linking this with Valotalive PowerPoint App

Modify the presentation on the EDIT document, and when ready, copy-paste the contents to the LIVE document.

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