Share the great content you have on digital displays to engage your employees. Pull News post and blog posts from your Sharepoint Online to digital displays. Because Valotalive comes with a turn key integration with SharePoint Online, it is easy to activate the App.
SharePoint News App main features
✔ Secure Microsoft Entra ID authentication (previously known as Azure AD)
✔ Show the latest posts and news from your intranet live on your Digital Signage
Displays
✔ Post image, date, author, headline and body text
✔ Use AI smart summaries to improve the readability of your content
✔ Easy to activate and set your preferences
Activating SharePoint News App is easy
This video shows how to locate your SharePoint App in Valotalive. Once you have authenticated your account with SharePoint, it is easy to choose the site from a drop down menu where you’d like to pull the news to screens.
More detailed activation instructions can be found furthermore down:
MS Sharepoint App - Activate and use
MS Sharepoint App - Activate and use
Easiest way for activating a content App is from Valotalive Dashboard. Just click the icon of the content you wish to activate and proceed. More detailed info of the first steps can be found here:
Settings on the Apps' Configuration tab
Authorize using OAuth2 Authorization
Key Authentication Points for SharePoint Online
The SharePoint API transmits drafts and published content without distinction. Therefore, use credentials from a user without publishing rights (e.g., a service account) to effectively filter out drafts and show only published posts on the displays.
Need admin approval?
If you are prompted about needing admin approval read how to proceed from these articles:
Site
Choose the SharePoint site where to pull news or blog posts from the drop-down tool.
Site verified*
Sharepoint is a highly configurable document management and storage system. Valotalive checks that site contains a list from which we can use to pull news. (Site Pages or Posts for blog sites)
Show posts
You can select to show all posts or only promoted posts.
Best practice is to show All Posts
Sharepoint list filters
Filter posts with SharePoint's columns by choosing the values from the drop-down tool.
NOTE! Be precise, because typos and invalid values usually return no posts.Company logo for posts
Logo for the app main page & posts
Text to show on the footer
Call to action text.Seconds per article
Choose how long a post is displayed on the screen. Best practice is between 10-20 seconds per page.
Date formatting
Select the country locale for date formattingShow advanced
a. Posts must be newer than
Enter maximum age of the posts in days
b. [VERY ADVANCED] Enter sharepoint site identifier manually
c. Use whole text from text webParts from SharePoint posts.
Preset "NO" limits the text length to 255 characters and uses the
"Description column" from the SharePoint posts.To show full length
posts this setting should be YES
d. [VERY ADVANCED] Enter custom key-value filters
e. AI Smart Summaries
By default, this setting is off (No).
Turn this setting on (Yes) to use Gemini AI to create a short, easy-to-read summary of your news posts. The AI will condense the content
into 3-4 bullet points. You can also choose the option "Yes, (Hide AI
Reference)
f. Sort posts by modified date instead of publication date
g. Number of posts displayed: This setting, with the Posts must be newer
than setting define what posts are shown on the displays
h. Page transition animation
Options are Fade, Slide, Fly in or no transition
i. Posts in one show cycle
How many SharePoint posts are shown before changing to another type
of contents
j. Mute videos
k. Show time with the post date.
l. How to handle overflowing text Options are Cut text or Scale to fit.
Best practice: In most cases Cut text is the best option.
If your articles are short then Scale to fit might work.Make sure to choose YES in "Use whole text from text webParts from
SharePoint posts" (c.) to get the whole text to the displays
9. Rename the App
You can rename the app at any time by clicking the name on top of the page.
The best practice is to name the App to match the selected data source, in this case the name of the SharePoint News channel or Blog you are pulling posts from.
Complete the work by adding the app to a flow or directly to a display.
You might also be interested in:
Using the Valotalive SharePoint app with Filters
- With additional settings you can filter posts according to language, target audience, news type…and much more.